How to Draft a Contract and Invoice for Your Project: A Guide for Startups and Freelancers

Starting a new project—whether you’re a freelancer or a startup—is exciting. But before you dive into the creative or technical work, there's one critical thing you shouldn’t skip: having a proper contract and invoice in place.

In this guide by Inspirefox, we’ll break down how to draft a simple, clear, and professional contract and invoice that protects both parties and sets the foundation for a successful collaboration.

Why You Need a Contract

A contract isn’t just legal jargon. It helps you:

• Set clear expectations
• Prevent misunderstandings
• Protect your payment and rights
• Clarify responsibilities, deadlines, and deliverables

What to Include in a Contract

Here’s a simple structure for your freelance/startup project contract:

1. Parties Involved

Clearly mention who is entering into the agreement.

Example: “This agreement is between Inspirefox (the service provider) and [Client Name] (the client).”

2. Scope of Work (SOW)

Explain what you’ll deliver, in simple terms.

Example: “Design and develop a responsive landing page with 3 sections, integrated contact form, and SEO optimization.”

3. Timeline

Add start and end dates, along with any milestones.

Example: “Project start date: June 1. First draft by June 10. Final delivery by June 20.”

4. Payment Terms

Mention the amount, milestones, due dates, and mode of payment.

Example: “Total fee: ₹25,000. 50% upfront, 50% after final delivery. Payment via UPI or bank transfer.”

5. Revisions

Limit the number of free revisions.

Example: “Up to 2 rounds of revisions are included. Additional changes will be billed at ₹500/hour.”

6. Ownership & Copyright

Specify when the client will own the work.

Example: “Ownership transfers upon full payment.”

7. Termination Clause

Clarify how either party can end the contract.

Example: “Either party may terminate the contract with a 7-day notice. Any completed work must be paid for.”

8. Signature

Both parties should sign digitally or physically.

Sample Tools to Create Contracts

You don’t need a lawyer every time. Use simple tools:

• Google Docs or Word (write and share easily)
• HelloSign / DocuSign (for digital signatures)
• Bonsai / Indy (for ready-made templates)

How to Create a Professional Invoice

Once the project starts—or milestones are completed—you’ll need to send an invoice to get paid.

• Your business name + contact details
• Client’s name and contact
• Invoice number (for tracking)
• Date of issue
• Project description
• Amount due
• Payment methods accepted
• Due date

Sample Invoice Layout:

📄 Download Free Contract & Invoice Template (PDF)

Bonus Tips

Bonus Tips

✅ Always get an upfront advance

✅ Don’t start work without a signed contract

✅ Use clear, non-legal language

✅ Keep all communications in writing (email or chat)

✅ Follow up politely if payment is delayed success!

Final Words

As a creative or startup, your time is valuable. By drafting a proper contract and invoice upfront, you ensure smoother collaboration, timely payments, and fewer misunderstandings. At Inspirefox, we always recommend building a professional workflow—because a good business starts with good boundaries.

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